Secretarial Standards

19. Report on Annual General Meeting Every listed company shall prepare a report on Annual General Meeting in the prescribed form, including a confirmation that the Meeting was convened, held and conducted […]

20. Disclosure The Annual Return of a company shall disclose the date of Annual General Meeting held during the financial year. EFFECTIVE DATE This Standard shall come into effect from […]

16.8 Rescinding the Resolution A Resolution passed by postal ballot shall not be rescinded otherwise than by a Resolution passed subsequently through postal ballot.

16.9 Modification to the Resolution No amendment or modification shall be made to any Resolution circulated to the Members for passing by means of postal ballot.

17. Minutes Every company shall keep Minutes of all Meetings. Minutes kept in accordance with the provisions of the Act evidence the proceedings recorded therein. Minutes help in understanding the […]

17.1 Maintenance of Minutes : 17.1.1 Minutes shall be recorded in books maintained for that purpose. 17.1.2 A distinct Minutes Book shall be maintained for Meetings of the Members of the company, […]

17.2 Contents of Minutes : 17.2.1 General Contents 17.2.1.1 Minutes shall state, at the beginning the Meeting, name of the company, day, date, venue and time of commencement and conclusion of the […]

17.3. Recording of Minutes 17.3.1 Minutes shall contain a fair and correct summary of the proceedings of the Meeting. The Company Secretary shall record the proceedings of the Meetings. Where there […]

17.4. Entry in the Minutes Book : 17.4.1 Minutes shall be entered in the Minutes Book within thirty days from the date of conclusion of the Meeting. In case a […]

17.5. Signing and Dating of Minutes : 17.5.1 Minutes of a General Meeting shall be signed and dated by the Chairman of the Meeting or in the event of death […]