Format Of  Purchases Return Book :

Date	Particulars	Debit Note No	L.F.	Amount		Remarks
				Details	Total

Note : The reason for goods returned is recorded in Remarks column.

Posting and Balancing

The individual entries and the periodic total of the Purchase Return Book are posted into the Ledger as under:

Step 1: Individual amounts are daily posted to the debit of supplier accounts by writing “To Purchases Return A/c” in the particulars column.

Step 2 : Periodic total is posted to the credit of purchases return account by writing “By Sundries as per Purchases Return Book” in the particulars column.

Illustration 
Enter the following transactions in the purchases return book of Hari and post them into the ledger.

2003    Jan 5     Returned goods to Anand 5 chairs @ Rs.200 each, not in accordance with order.

Jan 14     Returned goods to Chandran 4 chairs @ Rs.200 each and 10 tables @ Rs.350 each, due to inferior                               quality.

Solution :    

In the books of Hari
Purchases Return Book

Date	Particulars	Debit Note No.	L.F.	Amount		Remarks
				Details Rs.	Total Rs.
2003
Jan     5	Anand
	5 Chairs @ Rs.200				1,000	Not in accordance with order
14	Chandran
	4 Chairs @ Rs.200			800		Due to inferior quality
	10 Tables @ Rs.350			3,500
					4,300
	Total				5,300

 

Ledger Accounts

Dr.                                                                               Purchases Return Account                                                                           Cr.

Date	Particulars	J.F.	Amount Rs.	Date	Part’culars	J.F	Amount Rs.
				2003 Jan 31	By S ndries as p r Purchases return book		5,300

 

Anand Account 

 Dr.                                                                                                                                                                                                         Cr.

Date	Particulars	J.F. ‘	Amount Rs.	Date	Particulars	J.F	Amount Rs.
2003 Jan 5	To Purchases Return A/c		1,000

 

Chandran Account                                                                                                          Dr.                                                                                                                                                                                                 Cr. 

Date	Particulars	J.F.	Amount                     Rs.	Date	Particulars	J.F	Amount Rs.
2003 Jan14	To Purchases Return A/c.	4,300