Books and documents to be maintained and preserved :

(A) By every recognised stock exchange

Every recognised stock exchange shall maintain and preserve the following books of account and documents for a period of five years;

(1) Minute books of the meetings of –

(a) members;

(b) governing body;

(c) any standing committee or committees of the governing body or of the general body of members. Register of members showing their full names and addresses. Where any member of the –

(1) Stock exchange is a firm,

(2) Full names and addresses of all partners shall be shown.

(3) Register of authorised clerks.

(4) Register of remisiers of authorised assistants.

(5) Record of security deposits.

(6) Margin deposits book.

(7) Ledgers.

(8) Journals.

(9) Cash Book.

(10) Bank pass-book.

(B) By every member of a recognised stock exchange

Every member of a recognised stock exchange shall maintain and preserve the following books of account and documents for a period of five years;

(a) Register of transactions (Sauda book).

(b) Clients’ ledger.

(c) General ledger.

(d) Journals.

(e) Cash book.

(f) Bank pass-book.

(g) Documents register showing full particulars of shares and securities received and delivered. Every member of a recognised stock exchange shall maintain and preserve the following documents for a period of two years;

(a) Members’ contract books showing details of all contracts entered into by him with other members of the same exchange or counter- foils or duplicates of memos of confirmation issued to such other members.

(b) Counter-foils or duplicates of contract notes issued to clients.

(c) Written consent of clients in respect of contracts entered into as principals.