Furnish particulars of frauds discovered during the year under audit at the branch, together with your suggestions, if any, to minimise the possibilities of their occurrence
Enquire about any fraud reported to Controlling Authority/vigilance dept. Head Office during the financial year.
The auditor should also examine whether:
the branch is having an effective credit monitoring for its Advances portfolio
the branch has an adequate system in place to identify Early Warning Signals(EWS) of incipient sickness / fraudulent activities in respect of loans. Some of the Early Warning signals which should alert the bank officials about some wrongdoings in the loan accounts which may turn out to be fraudulent:
Default in payment to the banks/ sundry debtors and other statutory bodies, etc., bouncing of the high value cheques.
Raid by Income tax /sales tax/ central excise department.
Frequent change in the scope of the project to be undertaken by the borrower.
Under insured or over insured inventory.
Invoices devoid of TAN and other details.
Dispute on title of the collateral securities.
Costing of the project which is in wide variance with standard cost of installation of the project.
Funds coming from other banks to liquidate the outstanding loan amount.
Foreign bills remaining outstanding for a long time and tendency for bills to remain overdue.
Onerous clause in issue of BG/LC/standby letters of credit.
In merchanting trade, import leg not revealed to the bank.
Request received from the borrower to postpone the inspection of the godown for flimsy reasons.
Delay observed in payment of outstanding dues.
Financing the unit far away from the branch.
Claims not acknowledged as debt high.
Frequent invocation of BGs and devolvement of LCs.
Funding of the interest by sanctioning additional facilities.
Same collateral charged to a number of lenders.
Concealment of certain vital documents like master agreement, insurance coverage.
Floating front/ associate companies by investing borrowed money.
Reduction in the stake of promoter/ director.
Resignation of the key personnel and frequent changes in the Management.
Substantial increase in unbilled revenue year after year.
Large number of transactions with inter-connected companies and large outstanding from such companies.
Significant movements in inventory, disproportionately higher than the growth in turnover.
Significant movements in receivables, disproportionately higher
than the growth in turnover and/or increase in ageing of the receivables.
Disproportionate increase in other current assets.
Significant increase in working capital borrowing as percentage of turnover.
Critical issues highlighted in the stock audit report.
Increase in Fixed Assets, without corresponding increase in turnover (when project is implemented).
Increase in borrowings, despite huge cash and cash equivalents in the borrower’s balance sheet.
Liabilities appearing in ROC search report, not reported by the borrower in its annual report.
Substantial related party transactions.
Material discrepancies in the annual report.
Significant inconsistencies within the annual report (between various sections).
Poor disclosure of materially adverse information and no qualification by the statutory auditors.
Frequent change in accounting period and/or accounting policies.
Frequent request for general purpose loans.
Movement of an account from one bank to another.
Frequent ad hoc sanctions.
Not routing of sales proceeds through bank.
LCs issued for local trade / related party transactions.
High value RTGS payment to unrelated parties.
Heavy cash withdrawal in loan accounts.
Non submission of original bills.
whether there is a system to identify these EWS and take appropriate remedial action.
whether an Anti-fraud policy is in place and communicated to all.
whether Anti-fraud trainings are organized? Whether any fraud risk scenarios are identified and any fraud control measures mapped to such risks.