Notice of Board meeting :

Notice of Board meeting is required pursuant to Section 173(3) of the Companies Act, 2013. According to this section, a meeting of the Board shall be called by giving not less than seven days’ notice in writing to every director at his address registered with the company and such notice shall be sent by hand delivery or by post or by electronic means.

Further, a meeting of the Board may be called at shorter notice to transact urgent business subject to the condition that at least one independent director, if any, shall be present at the meeting.

In case of absence of independent directors from such a meeting of the Board, decisions taken at such a meeting shall be circulated to all the directors and shall be final only on ratification thereof by at least one independent director, if any.

As per section 173(4) of the Companies Act, 2013, every officer of the company whose duty is to give notice under this section and who fails to do so shall be liable to a penalty of Rs. 25,000.

Specimen notice

Board Meeting
Section 173(3) of the Companies Act, 2013: ‘Notice’ convening a Board Meeting
New Trade Co Limited
Lajpat Nagar,
New Delhi-110024.
Dated..…… 20….
To
Mr. X,
Delhi-110006.

Dear Sir,

Notice is hereby given that a meeting of the Board of Director which will be held at the registered office of the company at Lajpat nagar, New Delhi 110024 on……………… the…………… 20……… at….….a.m./p.m.

You are requested to make it convenient to attend the meeting.

A copy of the agenda of the businesses which are likely to be transacted at the meeting is enclosed for your perusal.

Yours faithfully
For New Trade Co Limited

Secretary
(Each director should be individually addressed with a copy of agenda of the meeting)